The Theatre in the Park facility is available to rent for special events, corporate gatherings, public attractions,
concerts, and/or fundraising events.   Frequently asked questions are answered below.
For more information or to check on the availability of a particular date, please  contact the The Theatre in the Park office at 913.236.1216.  Please note: A $500 reservation deposit is required to hold a date.

The Theatre in the Park and the Johnson County Park and Recreation District reserve the right to screen performers, bands and participants for content for any Theatre rental requests. All concerts are subject to approval by the JCPRD Board of Commissioners.

How much is the rental fee for the Theatre?

2013 Fees: (Applies to rentals for events occurring in 2013)
Full Day, 6.00am - 12.00am: $2,500 (Resident)/$2,750 (Non-Resident)
Additional Hourly Charge - per hour: $500
Non-Refundable Reservation Deposit (applied to total rental fee): $500
Refundable Damage Deposit (required in advance): $500
Park Police Services (groups over 1,000/if required - per officer/per hour (3-hr min.): $45
(State, County and City Governmental Agencies and Co-Sponsored Groups receive 50% discount of fees listed above if reserved within 90 days of the event date.)

What is included in the rental?

Rental of the stage and grounds includes use of the parking lots, restrooms, stage, bowl seating area, six folding tables and existing electricity and water. A JCPRD staff member will also be present for the rental as a liaison with The Theatre in the Park. Depending on the type and size of the event, and/or if you expect attendance to exceed 1,000 people, Park Police service may be required. If it is determined by JCPRD that Park Police presence is necessary, the fee is $40 per officer per hour.

How many people does the Theatre hold?

The Theatre bowl area can seat up to 4,500 people for show or concert type events.  All seating at The Theatre in the Park is on the lawn (there are no permanent chairs), however you can choose to allow your guests to bring in their own chairs if you wish.

Can I visit the facility to look around?

We would be happy to arrange a tour of the Theatre for you. Just call our office at 913.236.1264.
 

When is the Theatre available for rent?

The Theatre is available for rental from early spring until late fall. Prior to June 7 and after August 10, the Theatre is available to rent seven days a week. During the current Theatre show season (June 7 to August 10), the Theatre is available for rent on Saturday and Sunday mornings from 8 am to 3 pm. All dates are subject to availability. 

Who is my contact person and how do I reach them?

For general information about renting the facility, you may contact:

When do I pay?

A Reservation Deposit of $500 is due when you book the facility. This non-refundable deposit holds your date and will be applied toward the balance of your rental fee. The balance of the rental fee, plus a separate $500 Facility Security Deposit is due a minimum of 10 business days before your event. The Facility Security Deposit may be fully refundable. The terms that negate a full refund include damage to the facility, excessive trash/clean-up, and use beyond the rental time stated in the contract.

What about lights and sound?

The lighting and sound equipment at the Theatre is not available for rent. You may bring in your own self contained lighting and sound equipment. If you need to rent equipment, we suggest using Harvest Productions, 816-483-3889, www.harvestproductionsinc.com, as they are familiar with our facility.

Do we have to clean up?

The facility will be clean and ready for your use when you arrive to set up. At the end of your event, it is your responsibility to empty all trash cans (including those in the restrooms) and take the trash to the trash bins. If this is not done, or there is excessive trash left behind, a fee will be deducted from your security deposit.

How far in advance do I need to make my reservation?

We recommend making your reservation 6-9 months in advance. This will give you the best choice of available dates and allow sufficient time for your reservation to be reviewed and approved (if necessary) by the Theatre Council and/or JCPRD.

Can we have alcohol at our event?

Alcohol is only allowed within the fenced perimeter of Theatre Pavilion.  Alcohol is NOT permitted in the Theatre facility. 

Can we use the concession stand?

Use of the concession stand is NOT included in your rental fee. If your event is large enough to warrant concessions, it is negotiable for concessions to be operated by JCPRD staff.

Can we bring in food?

Yes, you can bring in your own food or arrange to have a catering company provide food at your event. Please be sure to include any set-up/take-down time that the caterer may need in your planned rental time.

How about tents, tables, chairs?

You can make your own arrangements to have tents, tables and/or chairs brought in for your event. Please be aware that any time needed for delivery, set-up and take-down of such items is counted as rental time.

If needed, JCPRD has a Picnic Program that can help coordinate all event needs such as catering, tents, tables, chairs, entertainment, etc. For more information on the Picnic Program, visit JCPRD Picnic Program or call 913.236.1266.

Revenue sharing

If admission is charged or sales will be made at your event, 15% gross revenue sharing with JCPRD is required.

Medical personnel

Depending on how many people you expect to attend your event, having a trained medical person on site may be recommended.

Parking Staff

Depending on the number of vehicles you expect, a professional parking staff may be required to ensure a smooth and safe flow of traffic from the roads leading into the Theatre and for parking once at the facility.

Acceptable at the Theatre

Catering and grills (certain areas only), tents, tables, chairs, and inflatables, such as moonwalks, slides, bouncy huts, etc. Please ask your representative for details.

Prohibited at the Theatre

Alcohol, pets, glass containers, dunk tanks and open fires.