rent the TTIP theatre facility


The Theatre in the Park facility is available to rent for special events, corporate gatherings, public attractions,
concerts, and/or fundraising events.   Frequently asked questions are answered below.
For more information or to check on the availability of a particular date, please  contact facility@theatreinthepark.org. Please note: A $500 reservation deposit is required to hold a date.


Rent the theatre frequently asked questions

The Theatre in the Park and the Johnson County Park and Recreation District reserve the right to screen performers, bands and participants for content for any Theatre rental requests. All concerts are subject to approval by the JCPRD Board of Commissioners.

 

What is included in the rental?

Rental of the stage and grounds includes use of the parking lots, restrooms, stage, bowl seating area, six folding tables and existing electricity and water. A JCPRD staff member will also be present for the rental as a liaison with The Theatre in the Park. Depending on the type and size of the event, and/or if you expect attendance to exceed 1,000 people, Park Police service may be required. If it is determined by JCPRD that Park Police presence is necessary, the fee is $40 per officer per hour.

 

How many people does the Theatre hold?

The Theatre bowl area can seat up to 4,000+ people for show or concert type events.  All seating at The Theatre in the Park is on the lawn (there are no permanent chairs). The typical audience size for TTIP musical theatre productions is on average 1,600... so LOTS of people can attend your event!

 

Can I visit the facility to look around?

We would be happy to arrange a tour of the Theatre for you. Just drop a note! facility@theatreinthepark.org.
 

When is the Theatre available for rent?

The Theatre is available for rental from early spring until late fall. Prior to June 6 and after August 9, the Theatre is available to rent seven days a week. During the current Theatre Season (June 6 to August 9, 2014), the Theatre is available for rent on Saturday and Sunday mornings from 8 am to 3 pm. All dates are subject to availability. 

 

Who is my contact person and how do I reach them?

For general information about renting the facility, you may contact:

 

Tim Bair
Executive Producer
913-826-3011
tim.bair@jocogov.org

Samantha Thompson
Rental Contact: TTIP

816-483-3889
sthompson@harvestproductionsinc.com

 

How far in advance do I need to make my reservation?

We recommend making your reservation 6-9 months in advance. This will give you the best choice of available dates and allow sufficient time for your reservation to be reviewed and approved (if necessary) by the Theatre Council and/or JCPRD.

 

Can we have alcohol at our event?

Alcohol is only allowed within the fenced perimeter of Theatre Pavilion.  Alcohol is NOT permitted in the Theatre facility. 

 

Can we use the concession stand?

Use of the concession stand is NOT included in your rental fee. If your event is large enough to warrant concessions, it is negotiable for concessions to be operated by JCPRD staff.

 

Can we bring in food?

Yes, you can bring in your own food or arrange to have a catering company provide food at your event. Please be sure to include any set-up/take-down time that the caterer may need in your planned rental time.

 

How about tents, tables, chairs?

You can make your own arrangements to have tents, tables and/or chairs brought in for your event. Please be aware that any time needed for delivery, set-up and take-down of such items is counted as rental time.

 

Revenue sharing

If admission is charged or sales will be made at your event, 15% gross revenue sharing with JCPRD is required.

 

Certificate of insurance

You must have a Comprehensive General Liability Insurance Policy in effect the day of your event. Worker’s Compensation and Employer’s Liability coverage is also necessary. We require proof of insurance be submitted to our office a minimum of three (3) business days before your event. The minimum insurance required for rental includes:

Bodily Injury and Property Damage

$1,000,000 per occurrence

 

$2,000,000 annual aggregate

Fire Damage Liability

$100,000

Medical Payments

$5,000

Employer’s Liability

$500,000 each accident

 

$500,000 disease - policy limit

 

$500,000 disease - each employee

 

Medical personnel

Depending on how many people you expect to attend your event, having a trained medical person on site may be recommended.

 

Parking Staff

Depending on the number of vehicles you expect, a professional parking staff may be required to ensure a smooth and safe flow of traffic from the roads leading into the Theatre and for parking once at the facility.

 

Acceptable at the Theatre

Catering and grills (certain areas only), tents, tables, chairs, and inflatables, such as moonwalks, slides, bouncy huts, etc. Please ask your representative for details.

 

Prohibited at the Theatre

Alcohol, pets, glass containers, dunk tanks and open fires.

 

 

Many THANKS to our season sponsors!


 


 

The Official
Hosting and Web Site Development Service of TTIP

The Theatre In the Park Administrative Office • 6501 Antioch Rd • Merriam, Kansas 66202-3637
P: 913.826.3012 • F: 913.831.3311
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