RENTAL OF THE THEATRE IN THE PARK FACILITY
Frequently Asked Questions
In regard to Theatre rentals, The Theatre in the Park and the Johnson County Park and Recreation District, reserve the right to screen performers, bands and participants for content in relation to the proposed event at the Theatre. All concerts are subject to approval by the JCPRD Board of Commissioners.
How much is the rental fee?
Rental of the stage and grounds:
Hourly - $275 per hour with a four (4) hour minimum
Daily - $2,250 per consecutive twelve (12) hour period
Additional hours for event - $225 per hour
What is included in the rental?
Rental of the stage and grounds includes use of the parking lots, restrooms, stage, entire lawn area (theatre bowl and picnic area), six folding tables, and existing electricity and water.
A JCPRD staff member will also be present for the rental as a liaison with The Theatre in the Park. Depending on the type and size of the event, Park Police may be required for a fee (please see security below).
How many people does the Theatre hold?
The Theatre bowl area can seat up to 4,500 people for show or concert type events.
Can I visit the facility to look around?
We would be happy to arrange a tour of the Theatre for you. Just call our office at 913-631-7050, ext. 445. Pictures and maps of the facility are also available on our website at www.theatreinthepark.org
When is the Theatre available for rent?
Theatre is available for rental from early spring until late fall. Prior to June 1 and after August 9, the Theatre is available to rent seven days a week. During Season 2009 (June 1 to August 9), the Theatre is available for rent on Saturday and Sunday mornings from 8 a.m. to 3 p.m. All dates are subject to availability. Please review the Weekend Specials for the best deals!
Who is my contact person and how do I reach them?
For general information about renting the facility, you may contact either:
Melissa Kelly Wyckoff, Executive Producer
913-631-7050, ext. 445 office
913-956-8901, cell
melissa.wyckoff@jocogov.org
Tracie Holley, Director of Marketing and Development
913-631-7050, ext. 444
tracie.holley@jocogov.org
A Theatre staff member will be on site throughout your event to answer any questions. You will be given the name of the specific staff person assigned to your event prior to the event date.
When do I pay?
A Reservation Deposit of $500 is due when you book the facility. This non-refundable deposit holds your date and will be applied toward the balance of your rental fee. The balance of the rental fee, plus a $500 Facility Deposit is due a minimum of 10 business days before your event. The Facility Deposit is fully refundable. The terms that negate a full refund include damage to the facility, excessive trash/clean-up, and rental time extension.
What about lights and sound?
The lighting and sound equipment at the Theatre is not available for rent. You may bring in your own self contained lighting and sound equipment. If you need to rent equipment, we suggest using Harvest Productions, 816-483-3889, www.harvestproductionsinc.com, as they are familiar with our facility.
Do we have to clean up?
The facility will be clean and ready for your use when you arrive to set up. At the end of your event, it is your responsibility to empty all trash cans (including those in the restrooms) and take the trash to the trash bins. If this is not done, or there is excessive trash left behind, a fee may be deducted from your security deposit.
How far in advance do I need to make my reservation?
We recommend making your reservation 6-9 months in advance. This will give you the best choice of available dates and allow sufficient time for your reservation to be reviewed and approved by the Theatre Council and the Johnson County Park and Recreation District.
Can we have alcohol at our event?
Alcohol is not allowed anywhere in Shawnee Mission Park, including the Theatre facility.
Can we use the concession stand?
Use of the concession stand is prohibited. If your event is large enough to warrant concessions, it is negotiable for concessions to be operated by JCPRD staff.
Can we bring in food?
Yes, you can bring in your own food or arrange to have a catering company provide food at your event. Please be sure to include any set-up/take-down time that the caterer may need in your planned rental time.
How about tents, tables, chairs?
You can make your own arrangements to have tents, tables and/or chairs brought in for your event. Please be aware that any time needed for delivery, set-up and take-down of such items is counted as rental time.
If needed, the Johnson County Park and Recreation District has a Picnic Program that can help coordinate all event needs such as catering, tents, tables, chairs, entertainment, etc. For more information on the Picnic Program, visit www.jcprd.com or call 913-236-1266.
What else do I need to know or do?
Revenue sharing – if admission is charged or sales will be made at your event, 15% gross revenue sharing with the Johnson County Park and Recreation District is required.
Certificate of insurance – you must have a Comprehensive General Liability Insurance Policy in effect the day of your event. Worker’s Compensation and Employer’s Liability coverage is also necessary. We require proof of insurance be submitted to our office a minimum of three (3) business days before your event. The minimum insurance required for rental includes:
Bodily Injury and Property Damage $1,000,000 per occurrence
$2,000,000 annual aggregate
Fire Damage Liability $ 100,000
Medical Payments $5,000
Employer’s Liability $500,000 each accident
$500,000 disease - policy limit
$500,000 disease - each employee
Security – depending on the nature of your event and/or if you expect attendance to exceed 1,000 people, Park Police service may be required. If it is determined by the Johnson County Park and Recreation District that Park Police presence is necessary, the fee is $40 per officer per hour.
Medical personnel – depending on how many people you expect to attend your event, having a trained medical person on site may be recommended. Basic first aid supplies and an Automated Electronic Defibrillator unit are available in the Concession building.
Parking Staff – depending on the number of vehicles you expect, a professional parking staff may be required to ensure a smooth and safe flow of traffic from the roads leading into the Theatre and for parking once at the facility.
Acceptable at the Theatre –Catering and grills (certain areas only), tents, tables, chairs, and inflatables, such as moonwalks, slides, bouncy huts, etc.
Prohibited at the Theatre – Alcohol, Pets, Glass containers, Dunk Tanks, Open fires
Season 2009 Weekend Morning Specials - Ideal for church worship service, weddings or fundraising events, special pricing is available for rentals during the hours of 8 a.m. to 3 p.m. on Saturday and Sundays only from June 1 to August 9. The available stage area is smaller due to set construction, so TTIP is offering a discount for booking your event during this time.
Five hour rental for $1,000 (savings of $325)
Additional hours are discounted to $175 (savings of $50/hr)
The Theatre must be clean and vacated by 3 p.m. on the day of your event.
Reservation and Facility Deposits still apply to this special.
Keep in mind the productions for the season:
Seven Brides for Seven Brothers: June 12-14, June 18-21
Disney’s High School Musical: June 26-28, July 2-5, July 9-12
The Wedding Singer: July 17-19, July 23-26
The Wizard of Oz: July 31-Aug.2, Aug. 6-9
Seating Capacity: 4,000
Seating area is fenced with 4 entry gates.
Tech Bunker (lights and sound)
6" conduits run underground from bunker to Stage Right(1) and Left(2) Towers.
Paved Parking:
200 spaces
Unpaved Parking:
1,200+
Box Office:
3 windows, air conditioned, phone lines
Concessions Building:
2 Service lines, Rest Room, Running Water, Air Conditioned, Back Stage Access
Located House Left (Stage Right)
Public Restrooms:
28 Fixtures (20 women, 8 men)
Located Down House Right (Stage Left)
Updated in 2008
20 Fixtures (12 women, 8 men)
Located House Left (Stage Right)
New in 2007
» Download a CAD file of the Stage Specs (DWG Format or a PDF Format)
Size:
60 feet x 40 feet
Composition:
Poured concrete
Hanging Positions:
Many and adaptable
Orchestra Pit:
55 feet x 15 feet
Wing Size:
Both Stage Left and Stage Right are approximately 30 feet wide x 50 feet deep
Back Stage Power:
3 phase 400 amps (Stage Right)
3 phase 200 amps (Stage Left)
2 x 220 volt outlets with 1 x 150 foot extension cord for mobile Dressing Rooms
Dressing Rooms:
2 Dressing Rooms (1 stage left, 1 stage right)
Each has: 2 toilets, 1 sink, 1 shower, 1 refrigerated drinking fountain, ceiling fans, mirrors, mirror lights, and clothes racks.
Back Stage Parking:
Fenced, blacktop with approximately 40 parking spaces
Back Stage Access:
Sufficient access for semi's and over-the-road vehicles
6501 Antioch Rd